Tag Archives: customer service

What’s your social media strategy as a salesperson?

Posted on by under andragogy, blogging, Career advice, content marketing, customer serivce, marketing, sales, sales training

As I have been stating in a number of previous posts in this blog, the barriers between Sales, Marketing and Customer Service need to come down fast, if companies are to become more effective. The upper hand of the relationship between customers and companies has shifted significantly towards the former in today’s market place. Salespeople must focus on the client as an individual and cater for her specific needs at every stage of the buying process. Therefore companies need to adapt and be way more attentive and responsive to be able to move the client along the sales funnel (the steps towards the purchase) and close the deal. Companies need to train their staff to develop sophisticated social media skills if they want to succeed.

Sales, Marketing and Customer Service have to work closer than ever to provide a seamless experience to the client, regardless of the different touch points (email campaign, sales call, the various social media channel communications, print ads, etc) she is exposed to and chooses to use on the path to a purchase.

The old system of departmentalization between Sales, Marketing and Customer Service is becoming obsolete: in the past, sales leads were generated by Marketing, which would qualify them and pass them on to Sales, which, in turn, would hand post-sales issues to Customer Service for support and help. This process does not work so neatly anymore. It has become a lot more complex, not to say messy. Customers are probably exposed to your product through a number of sources and the communication and the responsibility for the process of following up on their requests must be handled together, as a team, by your employees. Software is available to make all the history of this interaction clear to whoever deals with that client.

Selling through social media

Selling through social media

For starters the client is bound to already know a lot about the product even before she first contacts you. She has a number of ways to research and get precise info on what she needs to purchase. The idea is to be fast and prompt in your response, adding to what is already known, whether it be: passing on more specific info on the benefits, clarification on functionality, scheduling a live demonstration, an invitation to a webinar with a specialist, drawing the terms of a contract, the negotiation of a discount, etc.

Let’s focus in this post on how specifically the sales force could use social media more proactively to meet the customer’s needs and move them along the sales funnel towards a successful goal. They can use any or all of the following tools as a supplement to what they already do (such as personal sales calls or phone calls). In many cases, however, you will notice that if they use these online tools properly, parts of the more traditional in person face-to-face sales process might be replaced smoothly by digital communication – which, not rarely, are more likely to yield results.

1. LinkedIn: this is your personal online ID card. Chances are customers will check out your profile immediately after you schedule an appointment to see them. Make sure you live up or surpass their expectations. Choose your profile picture carefully. Only you can decide on the level of formality or informality expected from professionals in your industry. Play by the rules. Fill in as much relevant info about your career as possible, and do not hesitate to ask coworkers, bosses and senior management for recommendations and endorsements. You can always return the favor. Publish only work-related posts on this platform. Avoid jokes and cat photos (you can use other social networks for that, don’t worry). Think twice before you post an update here. Remember that slips may jeopardize your chances of a future job. Nurture and grow your contacts daily. Be courteous and answer communications sent to you as quickly as possible.

2. Facebook: if you are uncomfortable using your personal profile professionally, create a specific professional one (I’ve confronted that dilemma of separating private and public life myself for a couple of years, so I’m totally sympathetic to whoever has the same problem). However, I gave up the on the struggle and unified my profiles. In this day and age, customers expect to deal with genuine human beings, so developing skills to be able to post the right content to the right group of people through a single profile will surely make your life easier and boost your career. If you wish to post photos of your family barbecue, do create a little private group for the only people who would care about this. Besides, as you probably know, you have the option to post to your whole audience of “friends”, to a few chosen people, or to the public in general, by adjusting the platform settings for every post. Just exercise some common sense in your content publishing strategy and you should be OK. This works better than keeping separate profiles. What you can’t do is avoid creating a digital presence for the development of your personal brand on the Internet. Gather as many clients and prospects as your “friends” as possible, and start posting relevant and useful content (not annoying and interrupting ads) on your newsfeed. You will be building what they call “thought leadership”, presenting yourself as an expert in a specific subject, and, naturally, prospects will grow to depend on you when they have a problem that needs the kind of solution you have been discussing or blogging about.

3. Instagram: develop a similar a strategy. Of course, the focus here, however, is on visuals: photos and videos. Publish a balanced mix of personal and work-related content. The personal stuff will make it easy for the customers to relate to you as a person (so the occasional cat pictures are fine, don’t worry), whereas the work-related publications will hopefully help you build a friendly and caring image for your company and for yourself as a professional. You could, for example, post photos of your products and services (a dynamic teacher in action using the latest technology in the classroom, if you sell edtech products, for example). Try not to use fashion models – this is not an ad after all (lose the glitter and fake glamour) – but real life photos of actual happy users of your product instead. Show people you work with. Post pictures of the offices of your company, to make it more relatable to customers. The main thing to keep in mind is you should be providing valuable or fun information, educating your prospects, training your users, not interrupting your audience with a sales pitch. In the meantime, Marketing should be working on building a bank of images, video clips, ebooks, blog posts, white papers and other useful pieces of content to help you pass them on in a more personalized way to your prospects, but there’s nothing wrong in your creating your own content, if you have the skills and the authorization of your boss. Do not rely solely on the Marketing Department’s support for your success, it doesn’t work like that.

4. Twitter: don’t waste time using your Twitter account only for personal interactions. Think of it, as of any other social media channel, as a powerful tool to create an Internet presence and carve a unique personal brand. This may advance your career in unexpected ways. Create or curate as much germane content to your customers as possible. Retweet, for example, your company’s invitations to webinars and events. Indicate and promote useful and complementary websites to the customers. Share relevant information about your industry. Educate the prospects on the benefits of a new product or service. I know you have only 140 characters to use, but you’d be amazed at how much can be accomplished with that. Don’t forget you can use links to more comprehensive information (such as a blog post, a landing page or a how-to video clip), although I wouldn’t recommend you overuse this technique. The recommended balance goes more or less like this: for each 15 new updates, think 10/4/1: 10 posts should be about content from other people you are curating and sharing; 4 posts should direct them to your latest blog post or video clip; 1 post should invite them to a special offer on your company’s landing page. Don’t use this ratio as a straightjacket, though.

The bottom line is nobody has a perfectly safe job in today’s corporate world. Companies will not give you all the support you wish you had to carry out the ideal sales performance everyone expects from you. You need to stand up for yourself and imagine you are an external consultant hired to do the best job you can for a limited period of time. Lay-offs are around the corner. I don’t mean to scare you, but this is the brutal reality of our times. Therefore, you have no choice. Dive into social media, develop a powerful personal brand on the Internet, nourish a healthy and trusting base of clients and feed them all the relevant content you can. The pay off will be the empowering of your personal brand and the resulting sale – when and only when the customers are ready for it. The good news is this method will yield a lot more closings than the more traditional approaches, in which you need to wrestle down the poor customer to the floor and drag her across the room by the hair to force the purchase of the latest edition of your Manual for Reluctant Customers.

For more on the same topic, please refer to my previous post:

https://jorgesette.wordpress.com/2014/05/02/salespeople-need-to-become-marketers/

Please let me know your thoughts about this article. Use the comments section for your reaction.

Au revoir

Jorge Sette

Five Most Common Misconceptions About Writing

Posted on by under art, blogging, businesstips, Career advice, content marketing, culture, E-books, education, language, marketing, sales

Writing is today more fashionable than it has been in a long time. Perhaps it’s at the peak of its importance ever, with all the blogs, messages, emails and tweets swamping our computer, tablet and smart phone screens every second of the day. Of course, most of the time it’s bad or unclear writing. But everyone is doing it one way or another, and job opportunities are opening up for those who do it well.

Content is the key word in the workplace today. Especially if you are in sales & marketing. The buyer has all the power today and they control when, how and where they will make their next purchase. In this context, writing can be a great asset in educating and persuading prospects, making them see you as the expert, or thought leader in your field. Writing great content and making it available will help you develop a relationship with your potential customers, who will definitely lean towards your offer when the time is right.

Saint Jerome Writing (detail) by Caravaggio

Saint Jerome Writing (detail) by Caravaggio

As a consequence of its importance, the Internet is full of advice about effective writing, how to put blogs together, the dos and don’ts and best practices of publishing anything. By all means, read all you can, as there is a lot of useful information online. Beware, however, of some of the most common misconceptions about writing: in general most of them were acquired or developed at school and academic settings rather than on the Internet. Here are five of the most common:

1. Writing is about inspiration and waiting for the muse to come down and sit on your keyboard. Well, I’m afraid there’s not enough room for the muse to relax and spread out on such a small space. Also, deadlines have a weird way of not accommodating the muse’s busy schedule, so do not wait to get started. Writing is not necessarily what Hemingway warned us against in his famous quote: “There is nothing to writing. All you do is sit down at a typewriter and bleed.” Make it more active: brainstorm ideas, do some research, check out what is trending online, use automatic topic generators on the Internet, and do not delay. Start the process as soon as you can,

 2. Writing comes out as the masterpiece you usually read in the printed copy of good magazines, newspapers and books. Well, the final draft is not easy to get to. That’s what you see published. But anyone can get the process started and refine it until you achieve a satisfactory result. The saying writing is rewriting, or writing is more about transpiration than inspiration are indeed true. Once you spill out your first ideas and get them more or less outlined on the page, you will start the process of polishing them. And that is the hard part. This will take time, effort and immense patience.

3. You cannot self-edit. If we are not talking about your PhD thesis or your fiction masterpiece, do not believe you need a team of copyeditors, researchers and proofreaders ready to work for you. They are expensive and hardly available in enough numbers even for big publishing companies nowadays. So, unless you can count on close friends to help you out with it (remember you can always return the favor), you must learn tactics for self-editing. Do not hesitate to count on every piece of technology available to help you with the task: spell checkers, grammar checkers, dropdown thesaurus, online dictionaries, you name it. There are a lot of very useful tools out there. Read your drafts as many times as you can and carry on refining them. There will be a moment when you’ll get so fed up with reading your piece you will want to throw up. That’s when you take a serious break. I’m not talking about the proverbial coffee time (you have probably been drinking coffee nonstop throughout the whole process anyway). Just abandon your text for a couple of days (I hope you can afford to do that. Factor in those necessary breaks when you plan your timetable to meet the deadline). Next time you get back to the text, you will see it with fresh eyes, and give it the final touches as a Steven Pinker would.

4. Sophisticated writing is good writing. Write as you speak. Content that will help you sell is content that’s simple enough for the majority of readers to understand. So drop the long words and complex sentences. The golden rule of elegance is less is more. Apply this to your writing: precision and simplicity of vocabulary, clarity of ideas, avoidance of overuse of the passive voice, and keeping to what is essential are the tactics that will make you win the reader over. As you read and reread your text, try to leave out everything that is superfluous or redundant. Cut, cut, cut.

5. Not everyone can write. You are write (sorry: right) to think so, if you are using Oscar Wilde or Hemingway as your standard. Artistic and creative writing are not for everyone. It does not need to be for you. But most people can learn to develop and communicate clear, authoritative and persuasive ideas in writing. It takes practice, though. All the content marketing gurus agree on this single point: you need to write everyday if you are in the business. The blog post you will write as soon as you finish reading this text will sound a hundred times better than the one you wrote around the same time last year. They will be both there on the Internet: just read and compare them. You will have improved. So keep working at it and surprise yourself month after month at how much better you are becoming. Good luck!

Would you like to share with us any advice on writing? Please do not hesitate to do so on the comments section of this blog. You might as well rate us so we can improve.

Au revoir

Jorge Sette

5 Myths About Sales & Marketing

Posted on by under Uncategorized

All of us who work in sales & marketing have seen the radical changes the field has undergone in the past few years. Many, however, are still living in the past and somehow do not believe the changes apply to their particular kind of industry. B2B companies especially are resistant to the new forms of promotion the Internet and the social media channels have brought about and insist on doing things the old way. Of course they are not succeeding as before, and more and more senior management are missing their sales targets and losing their jobs. If you are in sales and marketing, make sure you rethink your ideas if you still believe in the following myths:

1. Marketing is about hype. If you think that by promoting the features and benefits of your products as loud as you can, the customers will believe they need you, you will be in for a nasty surprise. Customers are a lot more skeptical today. They’ve been yelled at for far too long. They will just shut you off as soon as you start blabbering about your product, skip your ads, block your emails, and close your pop-up banners in a rage. Hype won’t bring you sales. Educate and inform your public, produce useful content (blog posts, video clips, white papers, infographics, e-books) and let them find out about you. Make yourself available on search engines and wait. The customers will indicate when they are ready to buy from you.

2. Salespeople need to talk the customers into buying. You still need to be very proactive in sales, but not as the typical pushy car salesman of yesteryear. Do not try to take advantage of your customers. You need to work more closely than ever to the marketing team in the process of passing as much information and useful content as possible to your prospects before you close. You need to be more of a consultant. The customer probably already knows a lot about the product when he is ready to buy, and he didn’t get the info necessarily from you. There are hundreds of sources of information available online, so make sure you are prepared to pass on very sophisticated and updated info to your customers when and if they finally get to you, as they will very likely already know the basics.

3. Marketing and Sales are very different departments. The former’s job is to pass on qualified leads to the latter. Not anymore! The basic difference now between the two departments in the number of people they address and communicate with. Marketing will still have to segment the market into very specific buying personas (a refined stereotype of the typical customer for a certain product), but they will be talking to a number of people in that segment at a time. Sales, on the other hand, will carry on the marketing process (which is mainly giving the customer as much useful content as possible) when he identifies a specific customer that needs a more personal approach, a one-to-one kind of conversation with a real human being to ask the final questions or understand the finer points of your offer. Many customers will totally skip salespeople and go straight to purchasing through the self-service websites. You need to be better than ever as a salesperson to be needed and relevant in today’s marketplace.

Sales & Marketing working together.

Sales & Marketing working together.

4. Promotion is the heart of success. Embellish the communication about your product and you can get away with anything. Wrong. The product itself is the most important part of marketing today. You should be offering purple cows (as the marketing guru Seth Godin calls them): products and services that are so exciting and awesome that  can self-promote and inspire the buyers to purchase them. Think Apple and design. Think Amazon and its obsession with customer service. That’s the new marketing.

5. You sell to customers. Another common mistake companies make today. They still think they are selling their products to customers. It’s the other way around: customers buy products from you. The difference is less subtle than you may think. It means that the customers are in total control of the purchasing process. They will somehow identify their needs (through friends and contacts in social media, through blogs, through well-designed and content packed websites) and get as much info as possible about solutions before getting ready to buy. Your job is to be available on every step of the way (we tend to call the stages towards a purchase the sales funnel; we should be calling it the purchase funnel, though). Therefore, you need to provide content to match the stage the customer is at: from more general and comprehensive to more specific and product-based.

These are some of the most common sales & marketing  myths still held by many professionals today. They need to change fast if they want to keep their jobs.

Au revoir

Jorge Sette.

How can content marketing help your business?

Posted on by under aprenda inglês, Aprender inglês, Aprender línguas estrangeiras, Aprender português, Career advice, content marketing, marketing, sales, sales training

Content marketing is a digital strategy that consists of creating and publishing a range of alluring pieces of content and distributing them freely on the Internet to get the participation of your target audience in a conversation with you. Its objective is multidimensional: to entice your clients and goad them into interacting with you (maybe by signing up to a newsletter or blog); to build your image as a thought leader, that is, to get them to trust you as a genuine expert and problem-solver in your industry; to bring your audience closer and closer to you by raising their interest and engagement; and to finally do business with them.

These steps are generally referred to as the sales funnel: leading a number of people through progressive stages towards your business goal, which is hopefully a sell that represents a win-win situation for both parties involved. Content marketing is a form of inbound marketing, therefore, which means that, instead of interrupting your prospect through broadcasting, you start a conversation using a topic they like to talk about, and then attract them to you for more content that will hopefully inform, entertain or teach them something useful. The best metaphor is meeting guests at a cocktail party and then inviting them to a more serious conversation in your office at a later date.

 

Image-The Luncheon of the Boating Party by Renoir, Pierre-Auguste1

The Luncheon of the Boating Party by Renoir, Pierre-Auguste

 

Most of the readers of this blog are in the language business. They are either school owners and teachers, or publishers and consultants. You are, therefore, in the best position to exercise this form of strategy we call content marketing, as you deal with language itself:  a vehicle to convey and discuss all forms of different content, as long as they are of interest to your audience. We are all working more and more towards niches, the market is fragmented and we are all discussing how to best make use of the so-called long tail, reaching very specific audiences by catering to their needs.

Another interesting characteristic of these times is that the lines between sales, marketing and customer service are blurring, as most businesses are directing their customers towards the internet for promotion, sales and help. Salespeople and Customer Service professionals are becoming high-level consultants, and it will soon become a privilege for a client to receive a real salesperson at their office to do business with.

So, in all departments of our companies, we should be producing digital content to communicate with the clients about our respective areas of expertise and skills. How do you produce content that can be used to build a relationship with your audience, solidify your position as a thought leader, gain their trust and finally SELL your goods and services to them?

I will outline a number of steps that will help you get started:

Define your buying persona: who is your typical client? How old is she?  Where does she work? What kind of content would she be interested in?  How does she use the Internet? Remember: the tendency is to sell to a niche, so try creating a realistic persona for each specific niche you want to reach.

Decide where you targeting audience is: this question was partially answered in the definition of your buying persona, but now let’s dig deeper. What is the best social media channel to find the people you are trying to sell to? This will be best done through testing and measuring. It will be hard to know beforehand what channels will provide the most response, conversion and sales rates, as the clients go down the sales funnel we mentioned before.  Start with the major ones: Facebook, LinkedIn, Pinterest and Instagram. Then follow the metrics and start refining your strategy.

Create a content strategy and a calendar: breakdown your content output in the following way: 40% of it should be general interest content loosely linked to the product or service you sell. If you are a language school, for example, write or post images about interesting places, different cultures, national festivals, etc. Then the next 30% of  your content should be directly connected to your product or service, although you are not selling it in a hard way yet (still using the example of a language school: give tips on learning strategies, good books to read, meaning of slang used in TV shows and films, interesting facts and figures about languages, quizzes, etc). Another 20% should consist of direct offers to sign up to specific communications, take advantage of promotions, give away coupons, etc., aimed at those who are already at the stage of making a firmer commitment to you. Finally, get your customer service team to use the remaining 10% to help your customer deal with post-sales problems and issues, by harnessing a frequently asked question page or producing how-to videos.

Assign different people in your marketing, sales and customer service teams to produce the content they can: ask your team what skills they have and what kind of content they would feel comfortable producing. Are they good writers? Do they make videos in their spare time? Are they weekend photographers? Illustrators? Would they like to use their beautiful voices to read a scripted podcast? Of course, if you are lucky, you may count on a professional design department, but these are becoming harder to budget for. Fortunately, the apps available on the Internet are making this facet of the job accessible to many of us who lack sophisticated designer skills. Everybody should be expected to contribute.

Measure, measure, measure: and adapt your content strategy accordingly. Don’t obsess about absolute metrics in your measuring process, as different platforms will give you different figures for a number of reasons: focus on trends over time and try to improve your KPIs (key performance indicators, as discussed and approved by your senior management) over time.

There is a lot more to say about content marketing. We will continue the conversation in future posts. For now, please share your ideas and comments with us in the blog.

Au revoir

Jorge Sette.